Explaining EDI: 810 Invoice

Share on facebook
Share on twitter
Share on linkedin

What is an EDI 810?

How do you typically bill your trading partners in a traditional business setting? By producing an invoice. Think of the EDI 810 document as the electronic version of an invoice for use in EDI transactions. EDI 810 institutes the format and data content for the Invoice Transaction Set, and is typically used for general services/merchandise. (Other invoice sets include EDI 880 for grocery-specific invoices and EDI 894 for vendor managed inventory models.)

What is included in an EDI 810?

An 810 always includes details relating to the initial order. While the data values in each exchange may vary depending on the items/services provided, every document will include:

  • Invoice number
  • Date of the invoice
  • Services/items rendered
  • Date that the items shipped out on
  • Payment terms

Related Reading: What is EDI (Electronic Data Interchange)?

How does the exchange work?

Let’s walk through a scenario.

  1. A retailer transmits an EDI 850 (Purchase Order) to a vendor of toothpaste products, requesting 10,000 boxes of toothpaste. The retailer and the vendor are considered “trading partners”.
  2. The vendor accepts the EDI 850 and ships the requested product to the retailer on the requested date.
  3. The vendor sends an electronic transmission of their invoice – an EDI 810 – to request payment for the products, based on the previously agreed upon payment terms.
  4. The retailer receives the EDI 810 and sends back an EDI 997 (Fundamental Acknowledgement) confirming they have received the document. If there are any errors within the 810, the retailer may send an EDI 864 (Text Message) to get the errors corrected. Then, once the 810 is accepted and approved, the retailer will send an EDI 820 (Payment Remittance Advice). This alerts the vendor that the invoice has been paid, along with an EDI 812 (Credit/ Debit Adjustments) if there are any deductions or chargebacks.

Why use an EDI 810?

As with any EDI document, it allows for faster communication and lowers the risk of errors. Much easier than the use of traditional mail and paper documents. In addition, payments are reconciled more quickly, and business between trading partners is operated with fewer mistakes. Everybody wins.

To study up on other EDI transaction sets, check out our blog posts on the 800 series and 200 series.


SSO post header

When to do SSOs (Store-Specific Orders)

There are many reasons for creating a store-specific order, but the main idea is that they are entered when a store needs more product than is currently in the pipeline. Here are some reasons for creating an SSO.

Read More »

What Are the Most Common Walmart Deductions Codes?

Ever get a check back from Walmart with big, fat negative numbers and some mystery codes attached to them? Walmart will sometimes subtract deductions from your invoiced amount for various infractions and label them with corresponding reason codes. The three most common adjustment codes are 22, 24, and 25.

Read More »
Otif Part 3

Improving OTIF Performance

Making sure you are compliant with OTIF requirements can be tricky. You’ll need to do in-depth analysis into potential issues, such as warehouse issues and carrier delays. The various silos of your organization must interact with each other to ensure full compliance and prevent future chargebacks from happening.

Read More »

Why is OTIF Important?

Not complying with your purchasers’ OTIF requirements can be very costly, and result in hefty fines. For example, Walmart fines its vendors 3% of the cost of goods sold if the order fails OTIF requirements. In 2016, Target stores increased their OTIF penalties to 5% of the order cost, five times what it previously was. That kind of money adds up!

Read More »

How to explain OTIF to your 5-year-old

OTIF stands for On Time In Full and is a key performance indicator (KPI) of your products’ supply chain. OTIF is a crucial measurement of how well your operations team fulfills your orders according to the requirements of your customers.

Read More »
Share on facebook
Share on twitter
Share on linkedin

Contact us

Drop your information in our handy form, including a brief message of what you’re looking for, and one of our sales experts will get back to you as soon as possible!


3739 N Steele Blvd,
Ste 300
Fayetteville, AR 72703

Seattle Office

1700 Seventh Ave,
Ste 2100
Seattle, WA 98101